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SOITC Corporate Sponsors Guidelines
- Any SOITC member can seek or arrange support from potential and or actual Corporate Sponsors donations that directly support club activities
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- Any Rally Sponsorship shall be coordinated with the principle Board officer's position as per the matrix approved in the SOITC Charter & By-Laws Matrix
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- Any agreements for Corporate sponsor donations can be for specific club events, social function, door prizes, internal and or external business operations costs (i.e. Liability insurance payments.) etc. In other words money provided for a specific normal rally event or business necessity and can be expended by the SOITC management with no strings attached.
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- Four months prior to a SOITC Rally the Board shall review and coordinate all interested inquiries concerning sponsorship for integration into the planned Club event(s).
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- All financial instruments shall be made payable to the SOITC treasury. Mailing of the donation should, if all possible, be mailed directly to the appointed SOITC Treasurer for processing and accountability.
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- Material and or Service donations can be provided to the coordinating Board member who then has the responsibility of informing the Board of its receipt and has to ensure that the donated in-kind item arrives at the Club event.
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- SOITC, Inc is a register non-profit corporation with the Indiana Secretary of State Business Services agency. We are currently awaiting a IRS ruling for non-profit status. Deductions may be allowable as part a sponsors business operations expenditure. A sponsor should check with their business tax professional on allowable business deductions practices.
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- At our SOITC annual meeting, all donations for the previous reporting period shall be identified to the Club members. Donations for any SOITC event shall have "Thank You" cards signed by members attending the event and then the Secretary shall mail those cards to the participating sponsor's.
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- The Club web-master shall be provided with necessary information so the Club website can identify each years sponsors and how they contributed to the SOITC activities.
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- We shall only support sponsors who have a direct affiliation of services and or products that can be utilized by recreational vehicle SOITC members, (All members are requested to exercise common sense when approached for sponsorship from inappropriate businesses.) The Board has the right to decline any donation it deems inappropriate
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Tier |
Donation & Classification |
Sponsor Benefits |
Elite |
$1,000 or more |
Website posting, rally flyer, email notice, rally event named for them, banner display |
Gold |
$500 - $999 |
Website posting, email post to members, rally event named for them, banner display |
Premier |
$250 - $499 |
Website posting, rally event acknowledgement, banner display |
Sweet |
$100 - $249 |
Website posting, event directory, banner display |
Select |
$99 or less |
Event directory |
PRESIDENT
Wayne Rothwell
Updated 5/25/2008
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